AutoBooks Your BIR books of accounts, done for you.
Stop writing your BIR Manual Books. Enter your sales and expenses online and AutoBooks PH prepares your BIR journals, ledgers and reports automatically.
- Built for BIR CBA and loose-leaf books
- Journals and ledgers generated for you
- From ₱299 per user a month
- Your data backed up every hour
Dashboard● Up to date- Sales Invoice 000128 recorded₱4,500
- Supplier receipt saved₱2,180
- General Ledger updated✓
Sound familiar?
Manual BIR Books take time you don't have.
Running a business is already a lot of work. Your BIR Books shouldn't become another year-end headache.
Hours of handwriting
Every sale and expense means another entry in your physical books.
Always catching up
Entries pile up until year-end, when you have the least time to spare.
Corrections are messy
Erasures and overwritten entries make your books harder to review.
No clear picture
It's hard to know your actual sales, expenses and income at a glance.
Books left unfinished
Empty or outdated books add stress when the BIR asks to review your records.
More work than necessary
Posting, adding columns and balancing take time you could spend on your business.
Meet AutoBooks PH
Your BIR Books of Accounts, online.
AutoBooks PH turns everyday sales and expense entries into organized BIR Books, so you don't post every transaction by hand.
- 1
Enter transactions in seconds
Simple forms for sales, purchases and expenses. No accounting degree needed.
- 2
Your books are prepared automatically
Entries go into the right journals and the ledger, with totals calculated for you.
- 3
Keep records ready to review
View, print or export your BIR Books and Reports whenever you need them.
| Date · Invoice | Customer | Amount |
|---|---|---|
| Oct 02 · 000125 | Walk-in | ₱4,500.00 |
| Oct 03 · 000126 | Reyes Catering | ₱2,800.00 |
| Oct 04 · 000127 | Walk-in | ₱6,250.00 |
| Oct 05 · 000128 | Santos Trading | ₱3,100.00 |
| Total | ₱16,650.00 | |
A simpler way
Manual books vs. AutoBooks PH
Enter your information once. Let the system handle the repetitive work.
| Task | Manual books | AutoBooks PH |
|---|---|---|
| Recording | Handwrite each entry | Enter once online |
| Posting to the ledger | Do it by hand | Prepared automatically |
| Totals and balancing | Calculate manually | Calculated from your entries |
| Corrections | Erasures or overwrites | Cancellations and memos, with an audit trail |
| Invoice numbers | Check each number yourself | Recorded in order; skipped numbers are blocked |
| Business overview | Compute it yourself | Dashboard at a glance |
| Access | One physical book | Online, from any device |
Up and running
How AutoBooks PH works
Register your AutoBooks Business Account
Create your account with your name, business and contact details.
Choose your plan
Choose between the Monthly Plan or the One-Time License. Pay via QRPh.
Set up your BIR Account
Align the system with your BIR details for proper compliance.
BIR Registration
Register the Computerized Books of Accounts or Loose-Leaf system with your BIR RDO. We will guide you how.
Start Recording
Once the system is registered, you may start entering your sales and expenses. Your Journal Books are always ready whenever you need them.
Made for everyday work
Everything you need to keep your books organized.
Easy sales recording
Date, customer, items and amount. Cash sales in a few steps; charge sales and collections when you need them.
Purchases and expenses
Save supplier TIN and address once, then pick them on the next receipt.
Automatic journals and ledgers
Every entry posts itself to the right journal and the General Ledger.
Senior Citizen / PWD discounts
Tick the discounted items; the SC/PWD Sales Book fills itself.
Credit and debit memos
Correct a sale with a proper memo instead of editing what was posted.
Multi-branch
Separate books per branch, with consolidated reports for the owner.
Loose-leaf printing
Print-ready formats and a monthly reminder to print last month's books.
User roles and audit trail
Choose who can record or only view. Every change is logged in plain words.
Year-end package
Export your books in the required format, with a transmittal letter.
Hourly backups
Encrypted backups every hour, kept for 10 years, plus an optional daily copy to your Google Drive.
Guided setup
A few short steps on the dashboard set up your business profile, BIR registration and invoices.
Live dashboard
Running sales, expenses and net income, month by month.
AI Penny assistant
Ask Penny how to do something in AutoBooks or what a BIR term means. Included in monthly plans.
Comparative reports
Trial Balance, Balance Sheet, Income Statement and Changes in Equity side by side with the prior period.
AC / PTU on file
Keep a copy of your Acknowledgement Certificate or Permit to Use with your books.
Prepared from your entries
Your books and reports, organized.
Sales Journal
Recorded sales with customer TIN and VAT details.
Purchase Journal
Recorded purchases and supplier details.
Cash Receipts Journal
Cash received by the business.
Cash Disbursements Journal
Cash paid out by the business.
General Journal
A chronological record of every entry.
General Ledger
Entries grouped by account, with running balances.
SC / PWD Sales Book
Senior Citizen and PWD sales and discounts.
Inventory Book
Year-end counts and the annual inventory list, for businesses with stock.
Trial Balance
Account balances; debits equal credits.
Balance Sheet
Assets, liabilities and equity as of a date.
Income Statement
Revenue, costs and net income for a period.
Changes in Equity
Owner's equity from the start to the end of the period.
Every printout and export carries your registered name, TIN, address and the software details, and the audit trail records who did what and when.
Two ways to keep your books
Computerized Books (CBA) or Loose-Leaf: AutoBooks PH does both.
Both replace your handwritten books. Pick the path that suits your business; you record your sales and expenses the same way either way.
Computerized Books of Accounts (CBA)
Your BIR Books are kept electronically in the system. Nothing is printed and bound yearly.
- 1Apply for CBA registration at your BIR RDO before you start. We will give you the guide and the documents needed.
- 2Secure the Acknowledgement Certificate (AC) from the BIR. Keep it and upload it in your system.
- 3Record every business transaction in the system, in order.
- 4Within 30 days after year-end (January 30), submit your books on a USB or disc with a notarized affidavit and transmittal letter. The system provides the data file and the letter.
- 5Keep the records for at least 10 years.
Loose-Leaf Books
Your books are printed on loose sheets from the system, then bound at year-end.
- 1Apply for a loose-leaf permit at your BIR RDO before you start. We will give you the guide and the documents needed.
- 2Secure the Permit to Use (PTU) from the BIR. Keep it and upload it in your system.
- 3Record every transaction in the system, in order.
- 4Print last month's books after the end of the month (the system reminds you in the first week of the month).
- 5Within 15 days after year-end (January 15), bind the printed sheets per book and submit them to your RDO with the affidavit. The system provides the affidavit document.
- 6Keep the bound books (physical copy) for at least 10 years.
| CBA | Loose-Leaf | |
|---|---|---|
| Where the books are | Electronic, in the system | Printed sheets, bound yearly |
| Monthly printing | Not needed | Print every month |
| Year-end submission | Data file on USB/disc + affidavit | Bound books + affidavit |
| BIR registration | CBA registration at your RDO | Loose-leaf permit at your RDO |
| Recording in AutoBooks PH | Same simple forms | Same simple forms |
Built for businesses like yours
Simple pricing
Start monthly or own it once.
Pay online via QRPh using your GCash, Maya, GoTyme, online bank, and more.
Monthly Basic
- Hosted by AutoBooks, hourly backups
- AI Penny assistant built in
- Support replies within 24 hours
- Video tutorials and setup guidance
- Cancel anytime
Monthly Priority
- Everything in Basic
- AI Penny assistant built in
- Priority Support
- Cancel anytime
One-time license
- Unlimited users
- Online (your own hosting account — we help you set it up) or offline (your own device)
- Basic support (replies within 24 hours)
- Until October 31, for the first 100 accounts
Hosting for the online version is paid directly to your hosting provider.
See AutoBooks PH before you buy.
Try the demo: record a sale, then see the journals and reports. No sign-up needed. Demo data stays in your browser and isn't official books.
Questions, answered
Frequently asked questions
Can AutoBooks PH replace my manual books?
Yes, once your business is registered to use computerized books of accounts (CBA) or approved for loose-leaf books. Using AutoBooks doesn't register you automatically: you need to apply at your BIR Revenue District Office (RDO). We guide you every step of the way.
Does AutoBooks PH issue invoices?
No. Keep using your BIR-registered manual invoices. AutoBooks records them in number order and won't let a number be skipped.
What's the difference between CBA and loose-leaf?
CBA keeps your books electronically, with a year-end data file for the BIR. Loose-leaf books are printed every month and bound at year-end. AutoBooks supports both.
Which plan should I choose?
Monthly Basic is ₱299 per user per month with support that replies within 24 hours. Monthly Priority is ₱599 per user per month with priority support. It can be cancelled anytime. In October 2026 only, the one-time license is ₱5,000 per branch for the first 100 accounts.
Where does my data live?
Monthly plans are hosted by AutoBooks PH: every business has its own separate database with encrypted hourly backups. The one-time license runs on your own hosting account (for the online version — we will help you set this up) or your own device (for the offline version).
What happens if I cancel or miss a payment?
You keep full access until the end of the month you paid for. After a missed payment you have 7 days of grace; after that the books become read-only. You can still view, print and export everything, and nothing is ever deleted.
Can I switch in the middle of the year?
Yes. Enter your opening balances as of the switch date. Coordinate the cutover and your registration with your RDO and your bookkeeper.
What if I make a mistake?
Saved records are locked, as the BIR requires. Correct them with a cancellation, a credit or debit memo, or an adjusting entry; each step is kept in the audit trail.
Is AutoBooks PH BIR-accredited?
AutoBooks PH is not represented as BIR-accredited or BIR-approved software. Your books are registered by your business with your RDO (CBA registration or a loose-leaf permit), and registration requirements and acceptance are determined by the BIR; they can differ per RDO. AutoBooks PH records your existing BIR-registered invoices; it does not issue invoices. Please confirm current requirements with your RDO.
What is AI Penny?
AI Penny is the AutoBooks PH assistant: chat with her here on the website, and inside AutoBooks PH in the monthly plans (and the free demo). Ask her how to do something in the system, or what a bookkeeping or BIR term means. She explains; she doesn't change your records. The one-time license doesn't include AI Penny.
Does AutoBooks PH compute or file my taxes?
No. AutoBooks keeps your books of accounts and prepares the reports. Tax computation and filing stay with you or your accountant.
Can I use it on my phone?
Yes. AutoBooks works on a phone, tablet or computer with an internet connection.
How does it work for branches?
Each branch keeps its own books. Monthly plans are priced per user, and each branch has its own set of users: a person who works in two branches (or two companies) counts as a user in each. The one-time license is one key per branch.
Can I try it first?
Yes. The demo is open to everyone, with no sign-up. Demo data stays in your browser and isn't official books.
Ready to switch to AutoBooks PH?
Avail now, or ask us anything about plans, setup and BIR registration.
support@autobooksph.com
0924-073-1759
For Philippine businesses. Please don't send passwords, card details or confidential records by email.